AgentsReceivablesReady to deploy

Your invoices get paid. You stop writing reminders.

The receivables agent works through every open invoice on a schedule you set, writes from your own mailbox in your tone, reads the replies, and brings you only the ones that need a decision.

Book a callPricing
StratumReceivables
Open receivables5 accounts · $53,400
  • Meridian FabricationINV 0921 · 12 days late · resent with proof of delivery
    $9,650Sequenced
  • Dover & Co.41 days late · above your $5,000 limit
    $9,200Needs you
  • Harlow FreightINV 0930 · promised Friday · reminders paused
    $4,150Paused
  • Hartley GroupINV 0917 · corrected PO · waiting for you
    $18,400Drafted
  • Northgate LabsMarked sensitive · no automatic contact
    $12,000On hold
What your morning looks like. Fictional companies.

The job today

Late invoices sit until someone remembers

By the time anyone chases, the easy money has become a hard conversation and your cash has been tied up for another week.

Every customer needs a different touch

A friendly nudge for one account, a firm notice for another. Get it wrong and you lose the payment, the relationship, or both.

You are still the one who decides

Disputes, payment plans and write offs land on your desk at the worst moment, with none of the history in front of you.

What the agent does

A reminder schedule per customer
Built from your open invoices and each customer's payment history, sent from your mailbox in your words.
Replies read and understood
“Paying Friday” pauses the reminders. “We never got it” resends the invoice with proof. “Wrong PO” drafts a corrected invoice for you.
Disputes flagged the same hour
A short payment or a complaint comes to you straight away, with the thread and the invoice attached.
Payment plans drafted, never offered
When a customer asks for time, you get a plan sized to their history, ready for your approval.
Payments applied as they land
Incoming money matched to the right invoice in your books, and the reminders stop on their own.
A short note every morning
What went out, what came in, what is stuck, and the one or two things that need you today.

Your first week

For a business of about forty people. Yours will have its own numbers. Book a call and we will show you.

  1. Monday

    We connect to your books and read 120 open invoices and a year of payment history.

  2. Tuesday

    You spend thirty minutes with us on the customers you handle differently. That becomes version one of your rulebook.

  3. Wednesday

    The first reminders go out from your mailbox. Anything above your limit waits in your approvals inbox.

  4. Thursday

    Replies start coming back. Promises to pay pause the reminders; disputes come straight to you.

  5. Friday

    Your first weekly note: what went out, what came in, and which rules we added this week.

Where it stops

It never

  • Moves money. It requests and applies payments. It never starts a payment or a refund.
  • Sends anything above your limit without a person approving it.
  • Offers a discount, a waiver or a payment plan on its own authority.
  • Contacts a customer you have marked sensitive or on hold.
  • Writes off a balance. That is always your decision, logged with a reason.

It always asks you first

  • Any message about an invoice above your limit
  • Payment plans and new due dates
  • A final reminder, only with your approval
  • Discounts, waivers and write offs
  • First contact with a new customer

What it writes down about you

Everything it learns goes into your rulebook, in plain English. You can read it, correct it and take it with you.

Your rulebook
Receivables
1.1
Which customers always pay ten days late and should not be chased before day 30.
1.2
Whose approvals go through a controller, and who has to be copied on a second notice.
1.3
Which accounts matter enough that a call from you beats any email.
1.4
Which invoices get disputed for the same reason each month, and what settles them.
1.5
The tone each customer answers to: formal, brief or personal.

What a good quarter looks like for you

10 to 20%Fewer days to get paidMeasured over two billing cycles.
Same hourDisputes in front of youInstead of at month end.
About 2Decisions a day for youEverything else simply gets done.

Targets we agree with you once we have seen your numbers. What we need to start: your invoicing system, a mailbox to send from, and thirty minutes on the five customers you handle differently.

See the receivables agent on your own books.

Book a call
Next agentPayablesBills captured, coded and queued.