Your books stay where they are. The work gets done on top of them.

Stratum connects to the accounting software you already use, learns how you make money decisions, does the routine work every day, and asks you before anything that matters. Here is exactly how.

Book a callSecurity

Five stages, the same for every agent.

  1. 1

    Connect

    You give read access to your books, bank feeds and the mailboxes that matter. Write access only where a job needs it, such as applying a payment. No migration, no new system for your team to learn.

  2. 2

    Learn

    We read your history: who pays when, who approves what, how you code things. On a thirty minute call you tell us the exceptions. All of it goes into your rulebook in plain English.

  3. 3

    Act

    The agents do the daily work inside the limits you set. When no rule covers a situation, they ask you instead of guessing.

  4. 4

    Approve

    Anything above your limit, and anything that moves money or faces a customer in a new way, waits in one approvals inbox with the reasoning attached.

  5. 5

    Record

    Every action is logged with what it saw, the rule it followed and who approved it. The log is append only and you can export it any day.

The rulebook: how your business decides, written down.

Every business runs on rules like these, and almost none are written anywhere. They live in the owner’s head, which is why this work has always needed a person.

It comes from real decisions
Not a questionnaire. Each time you approve, correct or decline something, the rule behind it is written down.
Every action cites it
When an agent acts, it records which clause allowed it. A wrong rule gets edited once and never fires again.
It belongs to you
Plain English, editable, exportable in full, including if you leave us.
Riverside Contracting
Rulebook · version 14
41 rules · last edited by Dana T.

Getting paid

1.1
Reminders go out at day 7, 21 and 35.
1.2
Hartley Group never by email. Dana calls them.
1.3
Retainage is not late until the project closes.
1.4
A final reminder always waits for Marcus.
1.5
Never received? Resend with proof of delivery and pause reminders seven days.
1.6
A dated promise to pay pauses reminders until the day after.

Paying out

2.1
Under $2,000, just pay it.
2.2
Never pay a sub before the lien waiver is filed.
2.3
Fuel and equipment hire code to the job, not overhead.

When in doubt

3.1
Ask. Never guess on anything a customer can see.

Month end

4.1
Accrue any freight bill that has not arrived by the last day.
4.2
The office lease is prepaid each April. Spread it evenly to rent.

You decide where the line is.

Move the limit and watch which of this morning’s actions would run on their own and which would wait for you. Some always wait, whatever the number: anything that moves money, files a return, locks a month or escalates with a customer.

Your approval threshold$5,000
$1,000$25,000
3run automatically5wait for you
Send reminder 1Ashby Studio · INV 0936
$2,760
Auto
Code subscription billFigma · Software
$45
Auto
Post prepaid amortisationOffice lease · month 6 of 12
$2,100
Auto
Send second reminderDover & Co. · 41 days late
$9,200
Waits
Apply received paymentMeridian Fabrication · INV 0898
$18,400
Waits
Send final reminderDover & Co. · always waits · rule 1.4
$9,200
Waits
Release Friday payment run5 bills · always waits · moves money
$23,900
Waits
Lock September periodAll entries reviewed · always waits · locks a period
No amount
Waits

Every action explains itself.

The log runs from the entry in your books back to the reason. It is written at the moment of the decision, never reconstructed later.

Audit log · entry 4,812Office lease, August
Trigger

Bank feed shows the annual office lease payment of $25,200 on 1 April.

Evidence

Twelve month lease in Drive. Four prior months spread at $2,100 each.

Rule

Clause 4.2: the office lease is prepaid each April. Spread it evenly to rent.

Proposed

Rent $2,100, prepaid expenses $2,100, note: month 5 of 12.

Approval

Waited at 10:19. Approved by Marcus at 10:22 from the approvals inbox.

Entry

Posted to QuickBooks Online as JE 2026 0842. Reversible. Linked to this log.

Integrity

sha256 · 9f3c…a1e2 · append only · exportable

The systems it connects to.

Read access wherever reading is enough. We add integrations in the order our clients need them.

Accounting
QuickBooks OnlineFirst integration
XeroNext
NetSuiteRoadmap
Sage IntacctRoadmap
Zoho BooksRoadmap
TallyRoadmap
Money
Bank feeds, read onlyFirst integration
StripeNext
MercuryRoadmap
BrexRoadmap
Messages and documents
GmailFirst integration
OutlookNext
SlackNext
Google DriveNext
NotionRoadmap
WhatsApp BusinessRoadmap

Four things you can hold us to.

Your books stay the record
We never become your accounting system. We read and write to the one you already keep, through the same connections your accountant uses.
The judgment stays yours
What we learn about your business is written in plain English, shown to you, and exportable in full.
People decide anything material
Payments, filings, closing the month, write offs and new kinds of customer contact always wait for a person.
Every action is explained
What it saw and why it acted, recorded when it acted. You never have to ask us to reconstruct it.

Vision Where this is going

What you can switch on today is the first layer. The rest of the stack is coming.

  1. Today

    Seven agents do the daily work.

    Receivables, payables, reconciliation, close, cash, spend and documents, ready to deploy on the books you keep.

  2. Next

    Your rulebook runs the back office.

    Every decision you make teaches it, until approvals are a weekly glance instead of a daily habit.

  3. Then

    A finance team for every growing business.

    Clear reports and forecasts from your own books, for the businesses that will never have a CFO on the payroll.

Why we are building Stratum

See how it would run at your company.

Book a callMeet the agents